Your Practice, Perfected.
Hire a virtual practice manager without the stress.
Real people. Real results.
Tasks Completed
Today's admin handled
50+
Specialties Supported
98%
Client Retention
72hr
Average Onboarding
15hr
Saved Per Week
About Us
Built to give clinicians their time back.
We believe that time should be spent with patients, not paperwork.
PracticeManager provides administrative support that helps practices stay organized, responsive, and efficient.
Whether you need to streamline operations or support a growing practice, our team adapts to your needs to make it happen.
Everything your practice needs, handled.
From patient calls to billing follow-ups, your dedicated manager navigates the operational complexity so you can focus on what matters most.
Patient Communication
Professional phone, email, and messaging management on behalf of your practice.
Scheduling & Calendars
Appointment scheduling and calendar optimization across your team.
Billing Coordination
We coordinate with your billing team to collect patient payments, send reminders, and track outstanding balances.
Intake & Onboarding
New patient paperwork, form management, and onboarding workflows.
Admin Workflow Support
Custom administrative tasks tailored to your practice's unique processes.
Follow-ups & Reminders
Appointment reminders, no-show follow-ups, and recall campaigns.
Up and running in 72 hours.
Getting started is effortless. Three simple steps to transform your practice operations.
Discovery Call
We learn about your practice, your workflow, and where you need the most support. No obligation, no pressure.
Meet Your Manager
We match you with a dedicated practice manager who understands your needs and builds a custom support plan.
Launch & Grow
Your manager integrates into your workflow within days. Flexible monthly support that scales with your practice.
"I was skeptical about outsourcing admin at first, but this doesn't feel like outsourcing at all. It feels like having a trusted colleague who handles everything I don't want to. Almost like having three employees in one. I can't imagine going back to the old way of staffing."
Dr. Hagan
Chiropractor
"PracticeManager completely transformed how I run my practice. I went from drowning in admin to being fully present with my patients again. Not only has it significantly reduced my overhead, but it's also elevated the overall quality of my organization. Total game changer."
Dr. Amy
Clinical Psychologist
Real people. Real results.
Human-First Approach
U.S.-based practice support professionals using AI strategically to help your practice run smarter, without losing the human touch.
Flexible Monthly Support
Choose the level of support that fits your practice. Flexible monthly or multi-month plans. Cancel anytime.
Fraction of the Cost
Get premium administrative support at a fraction of a full-time hire. No W2s, no lengthy hiring process.
Built for Your Specialty
Whether you're a therapist, physician, or PT, we tailor support to your specific workflow.
Seamless Integration
We integrate with your existing EHR platform to keep operations running smoothly.
HIPAA Compliant
Trained in healthcare privacy standards. Your patients' data is treated with the utmost care.
Simple, transparent pricing.
No hidden fees. No long-term contracts. Cancel anytime.
Solo Practice
Essentials
Perfect for solo practitioners who need targeted administrative relief.
- 20 hours/week dedicated support
- Scheduling & calendar management
- Patient communication handling
- Billing coordination & follow-ups
- Intake form management
- Email, phone, and text triage
Growing Practice
Professional
Comprehensive support for practices ready to scale without overhead.
- 40 hours/week dedicated support
- Everything in Essentials
- Full billing coordination & payment follow-ups
- Custom workflow management
- Recall campaigns
- Priority response times
New Client Offer: 50% Off Your First Month
Start with either plan and get your first month for half the price.
Schedule a consultation for more details
Common questions.
Book your free consultation.
Pick a time that works for you. We'll connect to discuss how we can help your practice run smoother.
Choose a Date
Monday–Friday, 8 AM – 5 PM Central Time · 30-minute consultations